For a change to your marital status<\/strong> – Change in Marital Status<\/a><\/p>\n To update your life insurance beneficiary<\/strong> – Life Beneficiary Designation form<\/a><\/p>\n To update your pension beneficiary<\/strong>\u00a0 – ELCIC Pension Plan Beneficiary Designation form<\/a><\/p>\n To apply for the supplemental pay while on maternity and\/or parental leav<\/strong>e please complete this form –\u00a0Parental Leave Form<\/a><\/p>\n To apply for short-term disability<\/strong>, please contact the GSI office<\/a>.[\/vc_column_text][\/toggle][\/toggles][\/vc_column][vc_column column_padding=”no-extra-padding” column_padding_tablet=”inherit” column_padding_phone=”inherit” column_padding_position=”all” column_element_direction_desktop=”default” column_element_spacing=”default” desktop_text_alignment=”default” tablet_text_alignment=”default” phone_text_alignment=”default” background_color_opacity=”1″ background_hover_color_opacity=”1″ column_backdrop_filter=”none” column_shadow=”none” column_border_radius=”none” column_link_target=”_self” column_position=”default” gradient_direction=”left_to_right” overlay_strength=”0.3″ width=”2\/3″ tablet_width_inherit=”default” animation_type=”default” bg_image_animation=”none” border_type=”simple” column_border_width=”none” column_border_style=”solid”][divider line_type=”No Line”][vc_column_text css=”” text_direction=”default”]\n It is very important that changes are communicated to GSI by both Plan Members and Employers.[\/vc_column_text][vc_column_text css=”” text_direction=”default”]\n Each accordion describes what information or forms are required and what further steps may be necessary for each life event. Please review these and refer back to them when these occasions arise.[\/vc_column_text][toggles style=”default” border_radius=”none”][toggle color=”Accent-Color” heading_tag=”default” heading_tag_functionality=”default” title=”New Plan Member” id=”b1″][vc_column_text css=”” text_direction=”default”]ELCIC Group Services Inc. (GSI) has created a complete pension and benefits package for all eligible employees of any ELCIC congregation or affiliated ELCIC organization. Your treasurer or someone in the human resources area of your organization needs to complete the Salary Calculation form to determine your eligibility and advise GSI of your call or hire. You will need to complete the following forms:<\/p>\n All can be found on the forms and worksheets page<\/a><\/p>\n The pension plan<\/strong> is a savings account for your retirement. The account grows by the contributions you and your employer make each month. Investment returns are credited to the account each month as well. So expect a deduction of 7% from each paycheque to be added to your pension account. Your employer will also be making a contribution of 8% of your pay.<\/p>\n Now is the time to consider whether you would like to make voluntary pension contributions<\/strong> to increase your overall savings for retirement (max is another 3%). If you do, talk to your treasurer about the amount of additional deduction they should make and forward to your pension account, and complete the voluntary pension form (also on the forms and worksheets<\/a> page). You may also want to think about signing up for optional life insurance<\/strong> for you or for your spouse.<\/p>\n Next you should review the benefits<\/strong> available to you. You will need to select a Health Care module that is most appropriate for you and discuss the cost sharing with your employer. Note that the Health Module insurer requires that employees enroll in their \u2018true\u2019 family status. If you have a spouse and that spouse has health care coverage, you will be coordinating claims.<\/p>\n Once you are enrolled, you will receive a Manulife Financial Card. You may obtain additional Manulife Financial Cards\u00a0for your registered Dependents, but all cards will be in your name.<\/p>\n Information about the CEP is available on this page<\/a>.[\/vc_column_text][\/toggle][toggle color=”Accent-Color” heading_tag=”default” heading_tag_functionality=”default” title=”New to Canada” id=”b2″][vc_column_text css=”” text_direction=”default”]\n Everything described in the New Plan Member accordion above applies with this one exception:<\/p>\n The Health Care benefits are second payer to the government health program. Therefore you need to apply for provincial health coverage<\/strong> first, and the group plan will begin when your provincial coverage becomes effective (typically 3 months after arrival). All other benefits will start immediately.<\/p>\n If you have a spouse and\/or children, coverage for them will begin once you are enrolled and they are living in Canada as well.<\/p>\n Contributions to the pension plan can begin as soon as you have your Social Insurance Number<\/strong>.[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Getting Married”][vc_column_text css=”” text_direction=”default”]\n Please let GSI know your date of marriage<\/strong>. Here are some of the key items you should know regarding how your pension and benefits are affected by this event:<\/p>\n The Health Care Benefits also cover your spouse and dependent children.\u00a0 If your new spouse’s employer also provides benefits, then they will be coordinated with yours.<\/p>\n Let your spouse know that they also have access to the short-term counselling plan (Member and Family Assistance MFAP<\/a>).<\/p>\n There is also $10,000 life insurance coverage<\/strong> for your spouse.<\/p>\n Most importantly, please review your life insurance beneficiary<\/strong> and note that your spouse is the legislated beneficiary of your pension account.<\/p>\n You will need to complete the Change in Marital Status<\/a> form and submit it to the GSI office.<\/p>\n[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Changes to Spouse’s Benefits”][vc_column_text css=”” text_direction=”default”]\n Co-ordination of benefits allows for reimbursement of insured expenses from both yours and your spouse\u2019s plans up to a total of 100% of the actual expenses incurred.<\/p>\n In order to set this up and to have your claims properly processed, please provide GSI with the following information:<\/p>\n Please review the How to Submit a Claim<\/a> section in the Group Benefits information for guidance on which plan pays first.<\/p>\n Please advise GSI if your spouse has a new employer or a new benefits plan<\/strong>. Likewise if your spouse’s benefits cease<\/strong> for any reason, GSI will need to update your coordination information for your claims to be processed properly.<\/p>\n If your spouse\u2019s coverage terminates<\/strong>, please advise us immediately, as we need to update the records in order for any claims to be processed properly. GSI will need to be advised of the date of the change.<\/p>\n The Health Care benefits may not be waived.[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Becoming a Parent”][vc_column_text css=”” text_direction=”default”]\n Please contact us so that we can add your new baby to the benefits plans.<\/p>\n If you are a member of the ELCIC Group Benefits Plan and are receiving employment insurance for maternity and\/or parental benefits, you may be eligible for supplemental pay benefit<\/strong> at 30% over 12 months or 20% over 18 months, coinciding with the employment insurance option selected, of your pre-leave salary.<\/p>\n Review the full details of the\u00a0Parental Leave Policy<\/a> in the Compensation Guidelines Appendix Two for more information.<\/p>\n Please consult with your treasurer and complete the forms found under the Forms & Worksheets<\/a> page. Note that pension contributions are required on the supplemental pay. Your employer must maintain your group benefits while you are on leave.[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”New Call for Existing Plan Members”][vc_column_text css=”” text_direction=”default”]If you are transitioning from your previous call without a break in service<\/strong>, all of your benefits continue seamlessly. Note that the Health Benefits module that you selected will continue with your new employer.<\/p>\n Please ensure your former treasurer has contacted our office to advise us of your final date<\/strong> and to confirm that all amounts owing are correctly remitted. Then make sure your new treasurer has notified our office of your hire date<\/strong> and submitted a Salary Basis Calculation form (found on forms<\/a> page) so we can update our records.<\/p>\n If there is some time between your calls<\/strong>, please contact our office about which benefits can be converted to individual plans for the in-between time.[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Require Sick Days”][vc_column_text]\n This policy is provided for employees to better manage their health and wellness. Please see Appendix One of the Compensation Guidelines<\/a>.[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Medical Absence beyond Sick Days”][vc_column_text css=”” text_direction=”default”]The disability program<\/strong> aims to create an environment of wellness and engagement through awareness and acceptance of any health challenges. The program also aims to support health and wellness and to have excellent attendance and engagement.<\/p>\n The ELCIC Group Benefits Plan\u00a0provides\u00a0both short-term disability<\/strong> and long-term disability<\/strong> benefits to plan members\u00a0with supported claims.<\/p>\n We invite you to refer to the Short-term Disability Policy plan document (available on the Short-Term Disability page<\/a>) for detailed information on the terms and conditions of the plan.<\/p>\n As well, you may download the Short-term Disability Member Guide (available on the Short-Term Disability page<\/a>) for an overview of plan benefits, a checklist for plan members and answers to some frequently asked questions.<\/p>\n When you become ill, disabled or require time off for surgery, the first two weeks are managed by your employer under the ELCIC Sick Leave Policy (see the previous accordion, or Compensation Guidelines).<\/p>\n If it becomes apparent that you will be unable to return to work<\/strong> after two weeks from the initial absence, your congregation\/employer should notify GSI immediately<\/strong>.<\/p>\n Once your\u00a0congregation\/employer advises GSI of your prolonged absence, you will be contacted by\u00a0Windley Ely<\/strong>,\u00a0an independent disability management firm. Windley Ely will explain the STD program and answer your questions. They will also get preliminary information about your claim. They will then provide you with the forms that you and your doctor will need to complete.<\/p>\n Your completed forms should be submitted directly to\u00a0Windley Ely.<\/p>\n When Windley Ely has notified you that your claim is approved, your congregation\/employer will pay you the STD benefit amount, which is calculated as 70% your salary basis<\/strong> (salary & housing) less statutory withholdings.<\/p>\n Your pension contribution<\/strong>\u00a0at\u00a07% of\u00a0your\u00a0disability income\u00a0(i.e. the reduced amount) will be withheld\u00a0on your pay.\u00a0Your\u00a0congregation\/employer will make the required 8% contribution on the disability income amount, as well.<\/p>\n Your congregation\/employer will continue to be responsible for the ELCIC Group Benefit Plan premiums during the STD period.<\/p>\n If you continue to be sick or disabled after 17 weeks, Windley Ely will assist in transitioning the case to long-term disability with Manulife Financial. Transition steps will begin several weeks ahead of STD ending. Updated medical information will likely be required to support the LTD claim.<\/p>\n Upon approval from Manulife Financial, disability payments will come directly from them. The benefit amount is equal to 65% of your pre-disability Salary Basis (salary and housing) less statutory deductions.<\/p>\n The 15% pension contribution<\/strong> on your pre-disability Salary Basis is insured and will be paid by Manulife Financial to GSI directly. The premiums for life and disability<\/strong> are waived by Manulife Financial during this period. You may continue on the modular Health Benefit<\/strong> based on your pre-disability enrollment, at your cost, for two years from the date the LTD benefit began.[\/vc_column_text][\/toggle][toggle color=”Default” heading_tag=”default” heading_tag_functionality=”default” title=”Leaving Employment”][vc_column_text css=”” text_direction=”default”]\n Your\u00a0pension<\/strong> account will go into a suspended status after we receive the final contributions from your employer. Investment income earned in the pension fund will continue to be allocated to your account.<\/p>\n When employment ends, you will be provided with pension transfer options<\/strong>; however, no action is required until the year you turn age 71.<\/p>\n Non-Rostered<\/strong> employees will be provided these options automatically on termination from employment. Rostered<\/strong> employees will be provided these options on request with termination from employment. If the employee if seeking another Call, the pension account will be reactivated when employment resumes.<\/p>\n When you have received your options, please review them carefully with your financial planner and return the completed forms to our office.\u00a0 Please also take some time to visit the\u00a0retirement planning<\/a>\u00a0section of the website.<\/p>\n Your group benefits\u00a0end effective the same day <\/strong>as your employment ends.<\/p>\n Health Benefits premiums<\/strong> must be paid in full for the month, as the carrier will not pro-rate them; however coverage ends with your last day of work.\u00a0 You have 90 days to submit any claims that were incurred prior to your last day, but the online system will not be available to you after termination, so paper claims must be made. For this reason, it is best to be up-to-date with making your claims.<\/p>\n Manulife offers individual extended health plans for you when your employment ends. You may apply for an individual plan with Manulife within 90 days of termination. Whether you are at the end of your career with the Church or in professional transition and just bridging benefits, connecting with Manulife helps makes the transition easier.<\/p>\n If retiring, Manulife offers the following plans:<\/p>\nWhat You Need to Know<\/h2>\n[\/vc_column_text][vc_column_text css=”” text_direction=”default”]”Life events” such as a new Call, getting married, or becoming sick or disabled may affect Plan Member benefits.<\/p>\n
Life Events for Plan Members<\/h2>\n
\n
Pension<\/h3>\n
Benefits<\/h3>\n
CEP<\/h3>\n
Welcome to Canada!<\/h3>\n
Congratulations!<\/h3>\n
Co-ordination of Health Care Benefits<\/h3>\n
\n
Changes to Your Spouse\u2019s Benefits<\/h3>\n
Waiving of Benefits<\/h3>\n
Congratulations!<\/h3>\n
Supplemental Pay Information<\/h3>\n
ELCIC Sick Leave Policy<\/h3>\n
Waiting Period \u2013 Two Weeks<\/h3>\n
Short-Term Disability \u2013 Next 15 Weeks<\/h3>\n
Process and Forms<\/h4>\n
Payment and Benefit Amount<\/h4>\n
Pension and Benefits<\/h4>\n
Long-Term Disability \u2013 17 Weeks and Beyond<\/h3>\n
Process<\/h4>\n
Payment and Benefit Amount<\/h4>\n
Pension and Benefits<\/h4>\n
ELCIC Pension Plan<\/h3>\n
ELCIC Group Benefits Plan<\/h3>\n
Health Benefits upon Retirement<\/h2>\n\n